Register and Enrol

 Covid-19 Addition – Effective from 1st January 2021

• If your child is unwell with any symptoms of Covid-19 (fever, dry cough, fatigue) we ask you not send them to class until fully recovered. This is to ensure the safety of all students and staff.
• If your child, or anyone in your family has come into contact with anyone with Covid-19, you must refrain from attending classes for 14 days unless you have been tested negative.
• All persons will be required to sanitise or wash hands upon entering the premises
• All adults entering the premises will need to check-in upon EACH entry
• In the event that the premises become close to capacity, parents of students under the age of 5-years-old will be given priority after students and staff.
• All persons will be required to sanitise and/or wash hands if they cough, sneeze etc
• Any clothing items in lost property will be washed and sanitized
• Any drink bottles left after class will be disposed of as these are high risk items for others to handle. If your child is likely to forget their drink bottle, please send them a labelled disposable bottle.

Cleaning, Sanitization & Maintaining a Covid-Safe space

• The following measures will be in place for cleaning on a daily basis and between classes:
  • All persons to sanitise before entering the premises, entering the studio and exiting the premises. Students are welcome to sanitise at any other time
  • Barres in studios will be wiped down and disinfected before and after each class
  • All touchpoints (bins, stair railings, door handles, light switches, electronic devices etc.) will be wiped down and disinfected between each class or person movement
  • Common areas will be wiped down and disinfected between each class or person movement
  • All floors vacuumed, mopped and disinfected on a daily basis
  • 4 square meter marks will be placed in each studio on the floors and the barre the ensure the required social distancing
  • Students, staff and approved volunteers only permitted in the premises
  • Persons showing signs of illness will not be permitted in the premises (staff included)
  • Signage for good hygiene, hand washing, coughing etc
• Each staff member has completed the Covid-19 Infection Control Training
• Teachers will clean and sanitize between all classes and have all completed the Covid-19 Infection Control Training

Enrolment

• Enrolments are completed annually and secures places in class/classes for the full duration of the school year. (i.e. enrolments roll over between terms automatically).
• An enrolment form MUST be completed for new and continuing students at the time of enrolment, and an enrolment fee paid. The enrollment fee ($25 per student) includes administration and insurance cover for each dancer.
• Any changes to enrolments and contact details must be communicated to the office staff (not teachers).
• Enrolments for all students roll over automatically between Terms 2, 3 and 4.
• If a student is not returning for the next term, MDF must be notified in writing by the end of Week 1 of term, or they will be invoiced for the full term.
• MDF staff must be informed of any medical or other conditions of the dancer that the parent/guardian deems important for MDF staff to be aware of. This includes all allergies, physical conditions and mental conditions. Any medical conditions that require individual medical action plans must be submitted at the time of enrolment.

Fees (applicable to all)

• A one-off enrolment fee of $10 per student applies to all new students (no additional fees for continuing students). This fee is due at the time of enrolment. Discounts apply for registration fees of 2 or more students enrolled.
• Fees are based on NSW school terms; however, MDF generally starts week and runs for approximately 10 weeks. Each term may slightly differ
• Fees are charged on a per term basis (quarterly).
• By default, fees must be paid in full, unless a payment plan has been agreed upon in writing by MDF.
• If your student does 9+ hours of classes, you may be eligible to pay in instalments. Please see ‘Fees by Payment Plan’ below.
• Term fees are due within 7 days of the commencement of each term, or within 14 days from the invoice date for new students or updated enrolments.
• Term fees that remain unpaid after 7 days of the commencement of each term, or after the due date will incur a $5.00 weekly late fee without notice. Additional $5.00 per week will be added to unpaid fees until paid.
• If after 28 days the term fees are not paid, MDF reserves the right to refuse participation for students until fees have been paid.
• If after 35 days the term fees are not paid, a letter of demand will be sent via email to recoup the fees and the full amount is payable within 7 days from the issue of the letter of demand.
• If after 42 days accounts remain unpaid, MDF reserves the right to take the matter to a solicitor/debt collector to recoup the fees. Any additional costs incurred from the solicitor/debt collector will be the responsibility of the persons who the invoice is made to.
• Payment Plans can be arranged and must be requested in writing prior to the commencement of term, and approved by the office staff of MDF. Accounts must be paid in full by the end of each term.
• Payment plans include paying on a weekly, fortnightly or monthly basis via bank transfer.
• To pay in instalments (i.e., not a scheduled debit), this must be requested in writing.
• Payments to fees made in instalments without a request in writing that has been approved by MDF are classed as overdue and late fees will be applied and payable until the instalments have been arranged in writing.
• All fees must be paid in full before the commencement of the following term. Failure to settle fees before the commencement of the following term will result in participation in classes being restricted until the full amount is paid.
• MDF reserves the right to refuse entry or class participation to students with outstanding fees.
• Term invoices and statements are issued by email. It is vital that MDF has a correct and regularly accessed email address on file.
• Families with 2 or more children enrolled in MDF classes will receive 10% off their total fees (excluding Holiday Programs and Private Lessons).
• Term fees do not include costs for costumes and accessories or annual performance fees. Also excluded are private lessons, exam coaching classes, holiday classes, exam and competition fees or any uniform items.
• Any additional costs (such as exams, costumes, competitions, etc.) will be invoiced separately from fees and are due by the due date on the invoice.
• Students with outstanding fees who have been absent for the first 4 weeks of term classes who have not communicated absences will have their enrolment force cancelled, and steps will be taken to recover outstanding fees at the parent/guardians expense.
• Fees are strictly non-refundable, and discounted fees are not provided for public holidays, extended holidays or missed classes.
• Students may request a credit for any injury or illness resulting in four consecutive weeks of missed classes. Requests must be in writing with a medical certificate provided.
• If students will miss classes for a minimum of four weeks due to extended family holidays, credits or a pro rata will be provided if a request is made in writing at least 2 weeks prior to the departure date.
• Students commencing during or after Week 4 of each term will have a pro-rata applied to their fees.
• MDF offers the following payment methods:
  • Cash
  • Bank Transfer
  • Visa and Mastercard. (if paying by Credit a 1.5% surcharge will apply)
• Cheques are not accepted.

Bank Account Details

Bank Transfers and Payment Plans should be made to:

Motion Dance & Fitness

BSB: 062238

Account Number: 1012 7503

Please use your child’s surname as the reference.

Cancellations

• Changes or cancellations to enrolments will only be accepted in writing. Cancellations after a term has commenced still incur full term fees, including those opting to pay via direct debit, or in instalments.
• Fees are strictly non-refundable.
• A credit note for cancellations in classes or full enrollment can be provided. Credit notes are transferable between students in the same family.
• Credit notes are valid for 12 months from the issue date.

Absences

• Missed classes may be made up by attending another class of the same style and level (where applicable) or in another style of the same level. If classes of the same level are unavailable or unsuitable, students can make up classes in the level below.
• All make-up classes must be made within the term of the missed class.
• All make-up classes must be arranged through Reception. Refunds will not be provided for missed classes. No make-up classes will be available during viewing weeks.
• Make up classes in Term 4 are very limited due to concert preparation.
• MDF reserves the right to refuse make-up classes in any classes at any time, due to the content and progression of classes at any particular time.
• Please notify MDF by phone or email if your child will be absent from class for any reason.
• If a student is absent for 4 or more consecutive weeks due to illness or extenuating circumstances, a discount may be applied to the term fees at the discretion of the office staff. Medical certificates and other supporting documentation is appreciated.
• If students will miss classes for a minimum of four weeks due to extended family holidays, credits or a pro rata will be provided if a request is made in writing at least 2 weeks prior to departure date.

Safety & Physical Contact

• Students participate in classes at their own risk. MDF accepts no liability for any injury that may be incurred while participating in class or present at MDF premises.
• MDF reserves the right to arrange medical transportation, at the student’s expense, in the event of an emergency.
• The nature of dance classes requires physical student-teacher contact for the purposes of placement and correction of technique and will always be appropriate. All teachers at MDF have NSW Working With Children’s clearance.
• Students must arrive and leave MDF premises with street clothes covering their dance clothes. Dance shoes are not to be worn outside MDF  (i.e. walking to the car.
• Children are not to exit MDF premises unless accompanied by an adult. Parents must ensure children understand this vital regulation.
• Should students be collected from MDF by anyone other than a parent/guardian, MDF should be notified.
• The movement of children from parental supervision to MDF staff supervision requires the utmost care by all parties. No child should be left without the parent being satisfied that their child is in class and/or under the care of the MDF staff. Nor should any child be encouraged to leave care without supervision.
• When students leave MDF premises, they are no longer under the care of MDF.
• While not participating in dance class, children remain the responsibility of parents/guardians at all times. This includes siblings.
• Parents/guardians of Toddler & Preschool students are required to enter MDF premises to collect their students.
• In the event of an evacuation, MDF staff will follow set guidelines to ensure the safety of all students. Students will be supervised and parents/guardians will be contacted to collect students

Communication

• Email is the primary form of communication at MDF.
• Important information and updates are sent regularly via email and often via SMS to parents.
• It is recommended you add info@motiondanceandfitness.com.au to your email contacts.
• Should you not be receiving emails from info@motiondanceandfitness.com.au, Junk/Spam email should be checked as email hosting providers will filter emails differently.
• All emails must be sent to info@motiondanceandfitness.com.au
• One parent/guardian will be the primary contact for each student for all administrative purposes (emails, fees, etc.). Should other family members wish to receive newsletter updates, their email will need to be provided along with the student name. It cannot be guaranteed that they will receive emails.
• Facebook, Instagram and any other forms of social media are not accepted as a valid method of communication for any administrative purposes (including upcoming absences, general queries, etc.). These should be communicated via email or phone.
• School notices may be posted on Facebook from time to time, however, anything of direct importance to parents or students will be informed via email.
• Phone calls before or after office hours may not be answered; however, staff will endeavour to return calls within 24 hours.
• Emails will be answered during the week and office hours. 
• If for any reason parents have personal contact numbers for MDF staff, please refrain from texting or calling unless in an emergency. Appropriate communication within regular business hours is appreciated; however, parents are encouraged to speak to the office staff directly before contacting teachers.

Classes

• Students who are ill or injured may be isolated and/or sent home from class.
• MDF will make every effort to ensure consistent teachers; however, occasionally classes may need to be taken by a substitute teacher.
• Students are expected to arrive on time for class regularly.
• MDF reserves the right to amend or cancel classes whenever necessary.
• All classes at MDF are closed (only the teachers and students may be in the studio during classes, excluding Parent & Me Classes). Exceptions can be made for Preschool students for their first class or two, as we understand students need to settle into their new class and environment.
• Only water is permitted inside the studio. Food and other drinks are only permitted in the foyer and student areas. Chewing gum is strictly prohibited in all areas.
• Students must bring a water bottle to class. 
• Students are required to wear their full uniform and shoes in every class. Hair must be in a secure ballet bun for all classes. Preschool students are welcome to wear their hair in a bun, neat ponytail or secure braid. Please read the applicable uniform on our website for clarification.
• No classes or teachers are to be disturbed unless in case of emergency. Parents are not to approach teachers or students during class. If messages or food/drink/medication needs to be passed to a student, it must be done through a staff member.
• Students are not to take mobile phones or other electronic devices into class.

Watching Classes

• In order to maintain students' concentration and focus, in general, parents are not able to watch classes at MDF. Exceptions can be made for Preschool students for their first class or two, as MDF understands students need to settle into their new class and environment.
• At the end of each Term 2 and Term 4 (subject to exams) we hold an open week where parents and friends are invited to watch classes. All persons watching must respect the students and teacher in the class. We ask that all persons watching follow the below guidelines:
  • Switch off or silence mobile phones.
  • Please use your discretion when bringing in siblings. Young children that cannot keep still or quiet are a distraction and can spoil the class for everyone.
  • Larger classes need to limit visitor numbers. Please keep guests to a maximum of 2 persons.
  • If arriving late or leaving early, please wait until the music stops.
  • If you wish to take a photo, please ensure that you adhere to our Code of Conduct–and Social Media Policy. No exceptions.
  • Do not help or correct your child in class; the teacher needs their full attention at all times.
  • Finally, enjoy your child for what he or she has achieved. Do not compare–we don’t. Every child is an individual and works at their own pace.

Choreography

• All choreography and class work taught in class by MDF staff or guest teachers remains the property of MDF and may not be used without permission from the director.

MDF Premises Etiquette

• All persons on the MDF premises are asked to respect the space by placing rubbish in bins and leaving the toilets and all waiting areas tidy, 
• Students waiting before, between and after classes are expected to behave appropriately at these times and not run around or be excessively noisy.

Personal Property

• All personal items should be clearly labelled with the students name.
• All property should be sorted in the spaces provided in the dressing and warm up area.
• Lost property can be found in a plastic tub in the foyer area. Any items found around the studios and premises are added on a daily basis.
• Items of value (Fitbits etc) will be kept at the front desk.
• Lost property will be Lost property will be stored until the end of each term. At the end of term, all uncollected items will be donated to charities and any dance wear will be added to our second hand store.
• MDF is not responsible for loss of personal property and will not email or SMS parents of classes in regards to any lost property items.
• MDF accepts no responsibility for the loss of or damage to personal property of any kind.

Private Lessons

• Private lessons and the opportunities that come with them are a privilege and not offered to all students. This privilege can be withdrawn at any time if the student is not showing the necessary commitment both in the private lessons and in regular classes.
• Term fees must be kept up to date ­at all times and are a priority over private lessons. This means fees are either paid in full, or regular payments made by a payment plan. Should fees be overdue, MDF reserves the right to withdraw students from private lessons at any time.
• Commitment to regular classes is always the number one priority.
• Private lessons cannot be used to make up for classes missed and cannot be used in place of a regular timetabled class.
• Private Lessons are not included in the regular class fees.
• If paying by Cash, this must be paid on the day of each Private Lesson.
• If paying by Direct Debit, invoices will be sent 7 days in advance and the fees must be paid on or before the due date of each invoice.
• If paying for Private Lessons for the Term in full, this must be paid by the due date,
• Any fees incurred for competition entries, costumes, etc. are the responsibility of the parent/student and are not included in the cost of private lessons.
• A minimum of 24 hours’ notice is required for cancellations, with the exception of extreme illness. Failure to cancel before 24 hours will incur the full amount of the lesson.
• In the event that Private Lessons are rescheduled or cancelled prior to the above 24 hour rule etc and payment has already been made, a make up lesson can be arranged or a credit applied to your account.
• Students will only be allowed to perform in an eisteddfod if their teacher feels that they have reached an appropriate standard, and one solo must reach the director’s requirements before another is learnt.
• Students are permitted to perform only in eisteddfods approved by the director. All solos, music, and costumes must be cleared with the director prior to commencement of choreography, etc.
• Students may only learn solos in styles of dance that they are enrolled in at MDF.

Video & Photography

• MDF reserves the right to photograph or video students participating in dance class or performances at any time for promotional purposes. Permission must be sought for any other photography/video.
• Any and all footage supplied to students (e.g.to assist with practice at home) remains the property of MDF and is not to be shared with external parties without prior consent.

Social Media

Please see Social Media Policy available on the website and at the studio. All students, parents and guardians must adhere to the policy guidelines at all times. No exceptions.

Agreeing To MDF Terms & Conditions

• All Terms & Conditions are agreed to at the time of enrolment.
  • All online enrolments will not be able to be submitted without the Terms & Conditions being accepted
• Enrolments will not be processed without the Terms & Conditions being agreed to. No exceptions.
• It is the duty of parents and guardians to read the Terms & Conditions thoroughly before enrolling.
• MDF reserves the right to update Terms & Conditions at any time.